Office Management Student Tasks

Office Maintenance

• Maintain office equipment and supplies, ensuring everything is functioning and stocked.

• Take inventory of office supplies and update records using cloud-based tools (e.g., Google Sheets or Excel) under guidance, with a focus on learning basic inventory management techniques.

• Order office supplies through online platforms based on inventory levels and simple automated reminders.

• Ensure cleanliness of public spaces (e.g., kitchen, lobby), and assist with basic organization in shared digital spaces (e.g., document folders, email management).

• Help organize physical and virtual spaces for team meetings and events, assisting with digital meeting tools and scheduling through AI-powered scheduling assistants.

Administrative Duties

• Use digital tools (e.g., scanner or smartphone apps) to scan, store, and organize documents in cloud-based systems (e.g., Google Drive, OneDrive).

• Answer phones and direct calls, and assist with basic client communications through email or phone.

• Prepare letters and compose simple professional emails to clients, with assistance from AI tools (e.g., Grammarly for grammar checks).

• Assist with sorting, distributing, and filing mail, including integrating basic AI tools for organizing incoming communications.

• Create and update letter templates for client correspondence with guidance, ensuring proper use of email management and document-sharing platforms.

Companies with Saint Martin students in Office Management: