Legal Department Student Tasks

Administrative Duties

• Greeting clients and visitors in person, ensuring a professional and welcoming environment in the office

• Answering phone calls and addressing in-person inquiries, directing them to the appropriate team members as needed

• Preparing and mailing physical documents, including client correspondence and legal notices

• Providing customer service remotely through phone, email, and live chat systems, responding to simple inquiries and escalating complex matters as needed

• Preparing letters, composing professional emails, and managing virtual communication with clients; sorting, distributing, and filing electronic mail using basic digital tools

• Taking inventory of office supplies using simple inventory management software that tracks stock levels and generates reorder suggestions

• Ordering office supplies through online platforms with basic AI tools that suggest items based on historical usage

• Coordinating the delivery of office supplies to remote workspaces or maintaining supplies in office closets

File and Data Management

• Organizing and filing physical documents, such as client records, legal filings, and case notes

• Assisting with the scanning and digitizing of physical documents

• Transferring client data into cloud-based CRM systems, with basic AI tools assisting with automatic tagging and prioritization of client files

• Copying, sorting, and scanning documents for digital storage and organizing them in simple cloud-based file management systems

• Filing documents, interviews, reports, depositions, and invoices in digital folders using basic digital tools that help categorize and retrieve files efficiently

• Updating expert databases using basic Excel or cloud software, with AI-powered features for organizing and verifying data

• Converting paper files into electronic files using Optical Character Recognition (OCR) tools to simplify the digitization process

• Assisting with redacting sensitive and privileged data using AI-assisted redaction tools, under supervision

Case Support

• Assisting with organizing case files, preparing trial materials, and physically labeling exhibits

• Attending in-person meetings to assist with case preparation, taking notes, and organizing documents

• Looking up court docket information and legal precedents using user-friendly legal research databases

• Attending remote discovery meetings and taking simple notes, with optional transcription tools to help summarize key points

• Hand-delivering motions, dockets, and correspondence via secure document management platforms

• Assisting with the preparation of digital files for trial by labeling exhibits and organizing submissions using basic file management systems

• Verifying the status of patent applications using online databases with easy-to-use interfaces

• Assisting with the creation of trial books or case reviews by compiling documents and reports, organizing content under guidance

• Gathering basic information for subpoenas, using legal research tools to ensure accuracy

Department Communications

• Assisting with the preparation and distribution of physical newsletters, brochures, or client materials

• Helping organize in-office events or communications, ensuring client-facing materials are available

• Assisting with the preparation of diversity and inclusion newsletters for digital distribution, helping to draft simple messages with AI-powered tools

• Creating basic social media posts and graphics using easy-to-use design platforms powered by AI, simplifying the creation of visuals for firm advertisements

• Updating and organizing the virtual law library, ensuring documents are accessible and using simple AI recommendations for frequently referenced materials

Companies with Saint Martin students in Legal: